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1992-11-19
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AUTO MANAGER 2.1
Vehicle Management System
by
Merideth Systems Inc.
(c) Copyright 1992
All Rights Reserved
TABLE OF CONTENTS
Introduction.................................... 3
Disclaimer...................................... 3
Registration.................................... 3
Files............................................4
Installation.................................... 4
Running the system.............................. 4
Data storage.................................... 5
Data relationships.............................. 6
Backup copies................................... 6
System environment.............................. 6
Main menu....................................... 7
Configuration................................... 7
Master update................................... 7
Data entry...................................... 8
Reports......................................... 9
Reorganization..................................10
Manual..........................................10
AUTO MANAGER Page 3
INTRODUCTION
AUTO MANAGER 2.1 is a complete rewrite of the original AUTOMANAGER
system. The original was written mainly as an experiment and
programming exercise. This version is a more serious attempt to
create truly useful software.
The system allows tracking of costs and mileages for up to 500
vehicles, with 500 maintenance categories. The number of history
records allowed is theoretically unlimited. A purgeing mechanism
is employed to delete history records after a certain period of
time if performance becomes degraded due to a large number of
history records.
The programs are menu driven, employing 'drop down' menus which
are mouse aware.
These programs were written in Microsoft BASIC 7.1.
DISCLAIMER
The author disavows responsibility for losses of any kind
incurred as a result of using this software. You assume all the
risk. I make no warranty of any kind for this system.
REGISTRATION
The author reserves all rights to this software. Registered users
will will receive a diskette containing the latest version of AUTO
MANAGER. To register, send $25 to:
Merideth Systems, Inc.
3317 E. 67 Place
Tulsa, Oklahoma 74136-2636
DATA FILES
VEHICMST.DBF vehicle master
VEHICNDX.NDX vehicle master index
CATEGMST.DBF category master
CATEGNDX.NDX category master index
VHCATMST.DBF vehicle category master
VHCATNDX.NDX vehicle category index
HISTFILE.DBF history file
HISTINDX.NDX history index
INSTALLATION
Use the DOS copy command to copy the AUTO2.EXE file to the
directory of your choice. Enter the command AUTO2 to unpack
the files.
RUNNING THE SYSTEM
Enter the command AUTOMENU.
DATA STORAGE Page 5
Each vehicle is tracked by name. Up to 15 characters can be used
to assign a name to each vehicle. Lengthier description fields
are provided, but the 15 character name is the 'key' to each
record. Put some thought into naming the vehicles, as once
history is added for that vehicle, if the vehicle name is changed,
the history records for the original name will not be accessible
unless the name is changed back to exactly its original form.
The initial mileage should be entered on the vehicle master
record.
Up to 500 categories can be set up in the category master file.
Things such as 'MAINTENANCE', 'TUNE UP', 'FUEL', 'OIL', etc. could
be set up as catagories. Information on a particular category such
as unit of volume, (such as 'QUARTS' for oil) can be added. These
categories are global in that they apply to all vehicles.
If you have a category such as 'RESTORATION' that applies to only
one or a few of the vehicles, you could set that category up on
the 'vehicle category master'. These categories apply only to
selected vehicles.
DATA RELATIONSHIPS Page 6
VEHICMST.DBF is indexed on the field named 'VEHICLE'.
CATEGMST.DBF is indexed on the field named 'CATEGORY'.
VHCATMST.DBF is indexed on the fields named VEHICLE' and
'CATEGORY'.
HISTFILE.DBF is indexed on the fields named 'VEHICLE', 'CATEGORY',
and 'DATE'.
These files are dBASE compatible.
BACKUP COPIES
None of these programs or data files are copy protected. You
should protect yourself by making backup copies.
SYSTEM ENVIRONMENT
The programs use the left, right, up and down arrow keys to move a
light bar over the function or menu item that you wish to select.
Once you have made your selection, press the 'enter' key.
Depending on the program, a menu will appear, or some other action
will be taken. To return to a previous menu, press the 'escape'
key. Help is often available by pressing the F1 key. Use the
space bar to select/deselect a vehicle or category, or the F4 key
to select/deselect all vehicles or categories. Mouse support is
built into the programs.
MAIN MENU Page 7
This is the menu that you will see after starting the system.
All system functions are accessible from this menu. To select an
option, position the light bar over your choice and press enter.
MASTER UPDATE
These menu options allow you to set up vehicles, categories, and
vehicle categories. The first option on the update menu is to
'ADD A RECORD'. After updating a record, press the PG DN key to
update the record. The screens are generally intuitive, with
instructions for their use on the screens themselves.
When you see a check mark on a category menu, you will know that
the 'checked' category is set up in the vehicle category master.
'Unchecked' categories are global categories set up in the
category master.
UPDATE HISTORY Page 8
Once you have set up your vehicles and service categories, you are
ready to enter historical data to the system. Select 'UPDATE
HISTORY' from the main menu to do this. You will then see the
vehicle selection menu. After selecting the vehicle from this
menu, the category selection menu for the selected vehicle will
appear. You will then be prompted for the beginning and ending
dates to appear on the next menu. These dates were included to
allow filtering of the historical data by date. If you leave the
dates blank, all records will be displayed on the menu (up to a
limit of 500). If there are over 500 historical transactions
eligible to be displayed, you will see a message to that effect,
and you can supply beginning and ending dates to cause the
transactions you wish to be displayed. The data entry screen
will appear after you select the transaction that you want.
REPORTS Page 9